Space Rental Requests

CONDITIONS AND RESPONSIBILITIES OF RENTER

Please read the material below to make sure all parties understand the requirements of providing for everyone’s safety and keeping New York City International Christian Church (Legal Name: Empire City International Christian Church or “ECICC”) a well maintained and safe location for future use.

DEPOSIT/RENTAL FEES

A signed contract and date-hold 20% deposit of the costs associated with the event space rental must be received to reserve your date(s) and time(s). The balance of your space rental fee and any additional costs is due at least two (2) days prior to your event. No terms are implied or granted and no use of the space will be allowed to commence until full payment is received.

INSURANCE

Special Event Liability insurance is required of all renters and is due no later than ten (10) days prior to your event. The insurance must, at the renter’s sole expense, provide and maintain general liability insurance, including but not limited to bodily injury and property damage liability, insuring ECICC employees, contractors and contracted vendors against all bodily injury, property damage, personal injury and other loss arising out of renter’s use and occupancy of the premises, or any other occupant on the premises, including appurtenances to the premises and sidewalks. The insurance required hereunder shall have a single limit liability of not less than $1 million, and general aggregate liability of not less than $2 million. ECICC shall be named as an additional insured of said policy.

If alcohol is served at the event your policy must include Liquor Liability coverage. This coverage should protect you, ECICC against alcohol-related accidents, as you are ultimately liable for the safety of your guests. Any caterers and/or outside vendors, companies, and/or institutions must provide certificate of insurance, evidencing General Liability and Liquor Liability coverage, as well as a copy of their Cater License to ECICC, naming ECICC as stated, and will be delivered at least seven (10) days prior to the event.

LIABILITY

Renter agrees to indemnify, defend and hold ECICC, its landlord, building owners, officers, employees, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by renter, its employees, and agents of alcoholic beverages at ECICC.

In the event ECICC, its landlord, building owners, officers, employees and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, renter agrees to pay ECICC, its officers, landlord, building owners, employees and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by ECICC including all collection expenses and interest due.

SITE DECORATION

ECICC wants to make every event here a special and welcome experience. Therefore every effort will be made to allow renter to prepare decorations reflecting their creative requirements. No nails, screws, staples or penetrating items are to be used on our walls or floors. Glitter or foil (non-paper) confetti is not allowed on site. Only low tack tape is allowed on our floors and walls. Any damage will be charged after your event.

CONDUCT

There is absolutely no drug use or smoking of any kind tolerated on premises or within 25 feet of the building including loitering or congregating outside on the sidewalk at any time during the event. Disparaging remarks or any type of physical violence will not be tolerated and will be cause for immediate expulsion. Renter and guests shall use the premises in a considerate manner at all times.

During underage events, such as graduation parties, underage individuals do not have in and out privileges. Conduct deemed disorderly at the sole discretion of ECICC team members shall be grounds for immediate expulsion from the premises and conclusion of the rental period. In such cases refunds of the event costs will not be available. During events using or selling alcohol, alcoholic beverages must not be taken outside the event space. All legal consequences and ramifications are the sole responsibility of the rental party.

LIVE MUSIC/DJs/NOISE

ECICC does not discourage the use of live music or DJs. Please be aware the premises are located near and in the same building as other commercial units and normal noise regulations do apply. In the event the renter’s event creates a disturbance due to high noise volume, ECICC team members have full authority to ask the renter to turn the entertainment down and/or off. If repeated disturbances are created, at ECICC discretion, renter may be expelled from the premises or the offending noise will be ended. In the event of disturbances to the point of expulsion, no portion of the event costs will be refunded to renter. The renter will also be solely responsible for any fines or fees associated with noise ordinances. Music and other noise is always allowed if volume is modest and it cannot be heard beyond the boundaries of the rental space or by immediate neighbors.

CANCELLATION

Date-Hold deposit is non-refundable.

From two (2) days prior to event: No space rental payment(s) will be refunded.

LOAD-IN/LOAD-OUT AND STORAGE

Storage is not available before or beyond the times of the rental booking. Fees will be applied to any event equipment or items left overnight or beyond normal load-in/load-out times. This also applies to items left post event for shipment out via courier. Items left behind beyond the time of booking are subject to removal by ECICC.

CLEANING, TRASH, AND EQUIPMENT REMOVAL

ECICC will be in a clean condition prior to your event. The rental party is required to return the space to the same clean condition in which it was found. All rental party equipment and decorations must be removed before leaving the rental space.

CITY, COUNTY, STATE, AND FEDERAL LAWS

Renter agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the premises. This is a drug free and non-smoking facility at all times, and there are no exceptions. Renter shall not sell alcohol on premises at any time. Renter may not serve alcohol to minors on the premises at any time. Renter agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. ECICC reserves the right, in its exclusive discretion, to expel anyone who, in its judgment, is intoxicated or under the influence of alcohol or drugs, or who shall, in any manner, do or participate in any act jeopardizing the rights, use permit, or insurability of ECICC or the safety of its staff, guests, or building contents.

ENTRY AND EXIT

Renter agrees that ECICC staff may enter and exit premises during the course of the event. A representative of ECICC will be available during your entire event and may be checking periodically with the responsible parties to insure everything is operating correctly. They will also be checking the restrooms, the overall premises, replenishing hand towels, toilet paper, and will be available for questions or to respond to needs or issues that may arise.

LOST AND FOUND

ECICC takes no responsibility for personal effects and possessions left on premises during or after any event. We do, however, maintain a lost and found and will hold recovered items up to 30 days. Every attempt will be made to return any recovered item to its rightful owner.

PROMOTIONS AND COPYRIGHT

If ECICC is used in the promotion or co-production of your event, it is imperative that we see and approve all marketing messages and communications. Before using our name, it is required approval come from our team. We are happy to provide professionally created images and graphics of our space for promotional materials. We hope you will refer others here and are happy to answer any questions you might have about the types of events we do. A representative of ECICC will be available during all events to answer questions about the space, its contents or about our upcoming events and the charities we support can be directed to that representative.